The authorship policy must be as flexible as possible in order to stimulate large numbers of papers and minimize potential conflicts that may emerge in such a large and varied collaboration. We discarded the requirement that all papers be signed by the whole collaboration, because this is unfair for people who do most of the work. The proposal is the following:
SCIENCE TEAM MEMBERSHIP
– There is an official list of Science Team Members posted in the web.
– The student of a VVV Science Team Member is considered a Science Team Member. His/her name has to be added to the Members list posted in the web in order to be granted data access (this is important to keep track of graduate and undergraduate VVV related thesis).
– There will be an official list posted on the web where people can sign up to collaborate/lead a specific paper.
– New Postdocs working on the VVV and funded by the project will automatically become VVV Science Team Members.
– Other people can be considered as Associate Science Team Members as long as they collaborate with a Science Team Member.
PAPERS AND AUTHORSHIP POLICY
– Everyone at the Science Team has contributed to the VVV at some stage, with ideas, proposal, funding, RIXes, SMPs, OBs, reports, QC, PR, etc. Therefore, all Science Team Members are granted authorship on the first “corporate” VVV papers, such as Paper I published in New Astronomy, Paper II to be submitted to The Messenger, etc, as long as they send written consent to be a co-author.
– The “non-corporate” VVV science papers should be listed in the web, and would have a leader who is responsible for deciding on the procedure and authorship. We suggest that the draft paper is distributed to the interested people at least 2 weeks before submission. Only accepted papers are to be posted on astro-ph.
– Different papers on the same topic are allowed by different teams, but giving the opportunities for others to sign up for your paper, and for you to sign up for their papers, with the lead author deciding on the final author list. The idea is that people collaborate rather than compete, and that the discoveries/results are shared.
– The PhD student thesis must be protected: nobody can scoop a thesis result. The advisor can ask for a very specific topic to be “reserved” for the student to lead. This has to happen in a reasonable time, because nobody can reserve anything for more than one year.
Aside from any other individual grant acknowledgements, the official text for the acknowledgements to be added (mandatory) to all VVV papers is:
“The VVV Survey is supported by the European Southern Observatory, by BASAL Center for Astrophysics and Associated Technologies PFB-06, by FONDAP Center for Astrophysics 15010003, by the Chilean Ministry for the Economy, Development, and Tourism’s Programa Iniciativa Científica Milenio through grant P07-021-F, awarded to The Milky Way Millennium Nucleus.”
COMMENTS ABOUT THE AUTHORSHIP POLICY
In order to avoid confusion, the publication policy means that:
1. the papers/projects will be listed on the web by the lead author and his team,
2. other interested people can sign up on the web or send an email to the lead author
3. the lead author decides who he wants in the author list
Number 1 is to allow collaboration and complementary efforts, and to avoid surprises or unnecessary competition.
Number 2 is to give everyone a chance to contribute.
Number 3 is fair work recognition, and avoids people being turned off by having to sign up 50+ coauthors.
In addition, we will have whole team “corporate” papers like papers I and II (and III soon).Dante Minniti Sept. 2009